Optical Mark Recognition Process

The Optical mark recognition process is a fairly simple process and saves many hours of time, delivering captured analysis data in a minimal time frame, using your existing printer, computer and scanner.

Step 1. Create an OMR Sheet Template

Create OMR sheets

Use the fully visual omr sheet template editor which has the tools needed for easily adding banks of checkboxes to make an omr template compatible with the optical mark recognition software.

As you design and add questions to a page, you are also setting the definition of the question names and checkbox values for the data that will be captured and exported.

The template designed in the omr sheet editor can be saved as a reusable file. This is a much easier way of designing OMR sheet templates rather than trying to use special fonts in a word processing document then going through the process of training the template to be recognised by optical mark recognition.

Step 2. Publish the OMR template, Print and Distribute the OMR Sheets

Publish and Print OMR sheets
Print and Distribute OMR sheets
When the OMR template is published, it is saved and stored as a publication in the database. Publishing also places a form identification barcode on all pages to automatically identify each scanned page when it is uploaded to the omr software. You could also publish a single page for the batch that does not uniquely identify the respondent with the option to use a grid printed on the page to collect ID numbers , such as the grid on the form image to the left. Another option for identifying form pages is to use variable replacement, similar to mail merge, to pre-print recipient details on each page, such as the recipient's name. This method of form identification will also enable you to select custom questions to ask, based on the recipient's information, such as a skill level.

Step 3. Scan OMR Sheets

Scan OMR sheets

OMR sheets scanned, using a document scanner and processed by optical mark recognition on a Mac OS X laptop computer.

Collect any page at any time, scan it in and because of the page identifying barcode on each page, the optical mark recognition processor will know exactly where the form belongs and which template it belongs to … just scan and go. Any errors that people have made with filling in their form can be corrected with the page re-processor function before exporting the captured data to a spreadsheet.

Scan OMR sheet image

A clearly scanned omr sheet can be accurately detected by optical mark recognition and processed into captured analysis data.

Step 4. Capture OMR Sheets using Optical Mark Recognition

Detected OMR checkboxes
Captured OMR Data

Optical Mark Recognition detects and captures the checkboxes that contain a dark mark. This is a fast process taking only a matter of seconds for each scanned omr page and converts the detected checkbox marks into value data, collecting a score if an answer key rule was set for the correctly marked checkboxes.

Step 5. Export the captured data to a spreadsheet or your usual management software.

Exported OMR captured data

Optical mark recognition result data is exported to a spreadsheet by simply clicking the export button. Captured ID numbers are matched with the responses. This is an automatic process which reconciles recipient information with their responses.

Now that you’ve seen the basic steps, it’s time to give Optical Mark Recognition a try . Download the free 30 day trial , watch some quick start guide videos and refer to the help manual

optical mark recognition